Responsibilities of each individual Officer/Committee Chair - Revised 6/15/2011

President

• Spokesman for Club
• Conduct Club meetings
• Primary liaison to Columbus Blue Jackets
• Debit Card access and signor for the Huntington Account
• Manage two Nationwide passes to get into the Arena on game days
• Primary signor on corporate documents
• Member of all Committees

 Vice President

• Collect and prepare meeting agenda
• Assist President in running meetings
• Preside over meetings in President's absence
• Member of all committees
• Other duties as assigned (i.e. Travel Checklist, NHL Booster Club Directory, Officer Responsibility List)
• Liaison to other booster clubs
• Read and report back to Club on activities/pertinent items in other club's newsletters
• Archive/librarian for all communications from other booster clubs and NHLBCC; share information with other officers
• Contact other booster clubs to coordinate meet and greet activities during road trip travel
• Contact other booster clubs with convenient weekend schedule games to offer hospitality if club members should choose to attend games here in Columbus

 Secretary

• Produce Minutes of the Officer's meetings for Club records
• Provide historical information from previous meetings to the Officers when requested
• Maintain a copy of Club By-Laws and update as appropriate
• Forward updated copy of By-Laws along with meeting notes to each officer following meetings
• Post publicly consumable meeting summaries on Club website

 Assistant Secretary

• Duties of Secretary in their absence
• Review all meeting notes from Secretary for accuracy
• Assist in maintaining a copy of Club By-Laws and update as appropriate

 Treasurer

• Maintain bookkeeping - currently in Quickbooks Pro 2010
• Balance checkbook
• Maintain PayPal Account
• Receive & track payments for Membership, Trips, Raffles, etc.
• Prepare and file Annual Not-for-Profit IRS Report
• Report expenditures and cash balance to Officers and Members
• Debit Card access and signor for the Huntington Account
• Currently keeps principal key to the PO Box and checks box regularly (due to proximity)
• Share maintenance with Membership Chair of membership database and mailing list
  • Coordinate to make sure that both Membership Chair and Treasurer have complete membership and mailing lists

 Assistant Treasurer

• Back up key to the PO Box
• Perform ongoing review of bank balances and record keeping of the Treasurer
• Debit Card Access and signor for the Huntington Account
• Has access to PayPal Account
• Assist Treasurer in any way needed

 Technical

• Maintain a content rich website that is easy for multiple officers/committee heads to post information and update content
• Look for ways that technology can be used to communicate with our members and help manage the Club as simply as possible
• Oversee Domain renewals
• Assist with e-mail blasts
• Assist with maintenance of membership database and mailing list

 Community Service

• Identify opportunities to assist community charities
• Deliver donations to charities
• Assist with liaison to CBJ Foundation
• Coordinate publication of thank you letters, etc. on website

 Travel

• Identify possible travel opportunities and present them to Officers
• Coordinate purchase of tickets at away venues
• Identify possible hotels, and in some circumstances, arrange group rates
• Identify possible vendors for bus travel and obtain quotes for Officers' consideration
• Coordination of bus trips/trip leaders
• Prepare flyers for travel/away game opportunities

 Membership

• Manage staffing of membership table
  • Coordinate set up of membership table before the doors open at Nationwide Arena prior to doors open to general public
  • Responsible for the display on the membership table
  • Coordinate the tear down of membership table when game is over
  • Ensure that membership table is staffed in accordance with Jacket Backers and Nationwide Arena policies
• Manage two Nationwide passes to get into the Arena on game days
• Share maintenance with Membership Chair of membership database and mailing list
  • Coordinate to make sure that both Membership Chair and Treasurer have complete membership and mailing lists
• Collect names and money for tickets and trips and forward information and monies to the Treasurer
• Coordinate the creation of and distribution of membership cards
• Share communication between officers and members

 Activities

• Organize and manage social events (i.e. game watching parties)
• Develop new and enjoyable events
• Keep notes of events (include number attended, general reaction of event, any information to make it easier to hold such an event)
• Maintain detailed records of any financial matters regarding events
• Have membership material available at events
• Collect feedback to share as appropriate

 Communications

• Collect information from Officers and assist with publication on website and in e-mail blasts
• Monitor and direct social media presence
• Primary liaison to Blue Jackets public relations/media area
  • Potential for interviews with CBJ players and management/staff
  • Responsible for conducting themselves in a professional manner similar to other reporters, especially around players/staff
  • Follow press guidelines as provided by CBJ, if applicable
• Create and disburse/publish press releases
• Assist with collection of Jacket Backers appearances in media and preserve when possible on website
• If possible, create and publish newsletter, both in electronic and paper formats

 Marketing

• Work on design and ideas for Club logo merchandise
• Solicit advertisers and donations for Club promotion
• Work with vendors as primary contact for merchandise preparation
• Sell and promote merchandise
• Solicit merchants to offer discounts to Club members

 Officer at Large

• Assist Officers as needed